Meeting Minutes

Friends of Baseball Meeting Minutes Date: March 5, 2025 Time: 6:30pm – 8:00pm Attendees: Not Noted 1. Call to Order Meeting called to order by Steve Baker at 6:30pm. 2. Approval of Agenda No agenda provided 3. Approval of Previous Meeting Minutes No minutes provided from previous meeting. 4. Reports •Treasurer’s Report: Margarito provided a profit and loss report and balance sheet through today showing all income and expenses submitted through the breakfast. oIt was decided that with John Dollarhide’s resignation as treasurer, that Steve Baker and Margarito Gandarilla will be the signers on the First Advantage Bank. Chris will work to change the Raffle Account held with Bank of Colorado to have the same signers. oJohn closed all Paypal, Venmo and Square accounts. So new accounts will need to be opened before the golf tournament. New accounts will be set up that are tied to NoCo Friends of Baseball email address. oChris Leffler will look at credit card options for the organization. Booking travel for speakers and golfers, it might be advantageous to find a card with travel points. •Committee Reports: No additional committee reports. 5. Old Business •Breakfast Recap oBreakfast Burrito-Gate: It appears that the UNC baseball players helped themselves to burritos during the breakfast. Los Panchos was supposed to provide one or two helpers to sell the burritos. Note for next year to make sure we have more burritos than this year (50-75 more). oCoffee: We also ran out of coffee, so we could use at least 5 additional gallons. oAuction: Discussion was held about getting the raffle license and making sure that continues as a part of our event. Chris and Steve will review bylaws and discuss adding a “membership” clause to the bylaws and then we will have the Secretary of State review the changes to ensure that we would qualify for a license. oOther notes: We need to make the awards a bigger deal, we can take a little more time with that part of the program. Our Jersey display needs to be bigger and we will invest in new signs for everything next year. Mike Rice did a great job. Mark took all of the Dante Bichette autographed memorabilia and had it authenticated. Doug F. took baseballs and jerseys to Milton’s as a thank you for the title sponsorship. They expressed their desire to continue as a sponsor. Mark will check with Chance about possibilities for next year’s clinic as attendance this year was poor. We need to know if he wants to continue, or if we make changes. 6. New Business •Elections were held for FOB leadership positions. oPresident – Steve Baker oVice President – Doug Fiscus oTreasurer – Margarito Gandarilla oSecretary – Chris Leffler •Discussion was held about an electronic file cabinet/Google Drive as a shared location for all information. Margarito volunteered to work on. •Discussion was held for donations to area programs. The following donations were approved: oGEYL - $12,000 for Equipment/$3,000 for Scholarships for summer baseball oHigh School Baseballs - $6,100.27 oScholarships - $4,000 oUNC Baseball Program - $5,000 oDayspring – Lost screens and need help replacing them - $3,500 oSandlot League - $5,000 •Scholarship application is up on the website. All members need to reach out to Seniors that they know or baseball coaches to let them know about the program. •We need to order a “Big Check” for donations and scholarships so that we can use that for social media publicity. •Discussion was held about getting an application in to the Greeley Stampede about our organization having a booth for one day at the Stampede. We would need materials, brochures, and maybe a drawing for something for that day. 7. Action Items & Next Steps •Develop and get a schedule out for all meetings, so that we know when meetings are as planned. If we don’t need to meet, we can always cancel. •Start looking at options for the summer clinic with the MLBRPA. Mark to chat with them. •Golf Tournament discussion at next meeting. 8. Announcements •None noted. 9. Adjournment Motion to adjourn made by Steve Baker. Motion passed unanimously. Minutes recorded by: Chris Leffler Date: March 5, 2025

Friends of Baseball Meeting Minutes Date: April 8, 2025 Time: 6:30pm – 8:00pm Attendees: Nathan Welch, Mike Sage, Steve Baker, Doug Fiscus, Doug Fink, Margarito Gandarilla, Dick Pearson, Mark Welch, Chris Leffler and (new member) George Silvas. 1. Call to Order Meeting called to order by Steve Baker at 6:30pm. 2. Approval of Agenda No agenda provided 3. Approval of Previous Meeting Minutes No minutes provided from previous meeting because of a slacker Secretary. 4. Reports oTreasurer’s Report: Margarito did not provide a new profit and loss statement or balance sheet as there were no significant changes from last month. He did verify that he had the 2024 tax return in hand. •Committee Reports: No additional committee reports. 5. Old Business •Summer Clinic: Mark did verify that the RMLBPA was interested in doing the clinic again. Omar and Doug will discuss the possibility of lunch again with 1888. Mark will ask Mimi about field availability so that we can get a date scheduled. 6. New Business •Golf Tournament Planning: oIn honor of John Dollarhide’s years of work with Friends of Baseball, we will change the name to “The John Dollarhide Memorial Golf Tournament”. In addition FOB will make a $500 donation to the Weld Legacy Fund in John’s honor. oGolf tournament scheduled for Friday September 19th. We have been reaching out to some former Rockies an looking at inviting more local players. Invites will be issued to Shawn Chacon, Hason Hirsch, Garrett Atkins, etc. oSteve will have to step into communication with the Greeley Country Club. oPricing Discussion: Last year team cost was too expensive, so a reduction in price was approved. Team only cost: $1,200 Team Sponsor: $1,500 (team plus two hole sponsor signs) 4x is a Grand Slam event sponsor (we would allow up to 3 Grand Slam sponsors) at $10,000 Other Sponsorship levels will be Home Run at $4,000 and Double at $2,500. These levels will allow you to pick who you play with and the more money, the higher the pick. Breakfast sponsor will be $600 and lunch sponsor will be $1,000. Hole sponsorships will be $200 Discussion with Mark and Nathan about The Still hosting a dinner the night before the golf tournament in exchange for 1 or 2 teams. Nathan will continue discussing, but we are good with 1 team and will need to see how we could do 2. We will not do an auction at this years tournament, but we will try to do the poker game again. We need to have written rules and people dedicated to run the game. •Discussion was held for donations to area programs. The following donations were approved: oWe approved a sponsorship for the Roche Golf Tournament at $2,500. This gets us 3 teams and the field sponsorship. The tournament is July 28th. oGreeley Grays need sponsorship help due to the increase in costs. We approved a $500 sponsorship for the collegiate Grays. 7. Action Items & Next Steps •Develop and get a schedule out for all meetings, so that we know when meetings are as planned. If we don’t need to meet, we can always cancel. •Discuss dates with Mimi for summer clinic. •Steve to ask Luis about a flyer for golf tournament, we need to get that out right away. 8. Announcements •Will make check presentation to Dayspring on April 9th at Butch Butler Field before their game. 9. Adjournment Motion to adjourn made by Steve Baker. Motion passed unanimously. Minutes recorded by: Chris Leffler Date: April 8, 2025

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